There are some things you really don't want to hear when you're about to take a well earned break.
... your flight has been cancelled and you can't reach your destination within a reasonable amount of time: You can change to another holiday with us. We'll always try to keep it the same price too (although we're sure you'll understand, a change from the Isle of Man to the Island of Mauritius may require you to pay the difference). Otherwise, if we can't give you a holiday, we'll give you a full refund.
... your flight home is cancelled: We'll simply book you a new one with the help of all our airline partners. If it's not leaving for a couple of days, never fear, we'll assist you booking a hotel too. And just so friends and family back home don't think you've gone all Shirley Valentine, we'll help you get in touch with them, so nothing to worry about there either.
Know what? If you turn up for your flight with an invalid passport or no visa when you need one, we will be very sympathetic but... YOU CANNOT BOARD THE FLIGHT.
You must have a full and valid passport.
Some destinations require you to have 6 months validity on your passport from the return date of travel. You should check with the Embassy for current requirements as these are subject to change.
Visas are required by British citizens for a number of our destinations, and a charge may be applicable — for up-to-date information check with the relevant embassy. It is your responsibility to ensure that you have the correct travel documentation. All other passport holders should check with the relevant embassy or consulate.
If you are travelling to the USA, please refer to the information below on how to obtain an ESTA (Electronic System for Travel Authorization). This needs to be completed no later than 72 hours prior to travel. For all other destinations, please visit our partners CIBT visas on www.cibtvisas.co.uk/virginholidays for advice on whether the destination that you’re travelling to requires a visa. CIBT visas can also apply for your ESTA or any international Travel Visa on your behalf for an additional handling fee.
If you haven’t yet got a passport, our recommendation is that you should apply for one at least 10 weeks before your holiday departure date. The Passport Service has to confirm your identity before issuing your first passport and everybody aged 16 or over applying for their first passport will need to have an interview as part of the application process. Please note that this new process will increase the time it takes for your application to be processed. In all cases, the passport office advises you not to book any travel arrangements until you have received your new passport.
For full details of passport requirements for your chosen holiday please contact the British Passport Office on 0870 521 0410 or www.gov.uk/government/organisations/hm-passport-office. The US embassy can be contacted on 0207 499 9000 or https://uk.usembassy.gov/.
The name on each person's ticket must match the name as stated in their passport. When making your booking, please ensure the information given to us is correct. Failure to do so may result in significant charges being incurred, as some airlines treat an amendement as a name change and will charge accordingly.
Need to renew your passport?
Through our partners CIBT visas you can renew your passport in as little as one day! Please visit CIBT visas on www.cibtvisas.co.uk/virginholidays for more information. Fees apply.
All children, including newborn babies, must now have their own individual passport.
Please Note: Some destinations require a letter of authority if children are not accompanied by both legal guardians. Please check with us for further information if this applies to you.
Need to apply for a child passport?
Through our partners CIBT visas you can obtain a child passport in up to 6 working days! Please visit CIBT visas on www.cibtvisas.co.uk/virginholidays for more information. Fee apply.
Passports issued on or after October 26 2006 must include an integrated circuit chip capable of storing the biographic information from the data page, a digitised photograph and other biometric information. If your passport was issued on or after this date and doesn’t have this information, you WILL require a visa.
It is mandatory for anyone travelling to or transferring through the US under the Visa Waiver Program, to obtain approval to travel no later than 72 hours prior to travel by completing an online process ESTA (Electronic System for Travel Authorisation (ESTA) scheme. The cost of an ESTA is currently approx $14 per person and can be obtained by visiting https://esta.cbp.dhs.gov/ or you can apply for your ESTA through our partners CIBT visas who make the process as easy as possible and will apply for the ESTA on your behalf. Please visit CIBT visas on www.cibtvisas.co.uk/virginholidays for more information. Please note that an additional fee does apply for this service.
Once completed and approved, the ESTA application is valid for two years and allows multiple visits without the need to reapply. Travellers can apply for an ESTA even if they have no firm plans to travel to the US.
An ESTA is only valid for stays of 90 days or less.
Failure to obtain an ESTA could result in the passenger being denied boarding by the airline.
The ESTA is very similar to the automated visa that you purchase to enter Australia and is completely paperless.
If your passport shows you are a British Subject you will need a Visa. This particularly applies if you are Irish but have a British Subject passport. In both these cases, you must check with the US Embassy or nearest consulate.
Anyone in doubt and all other passport holders should check with a US Embassy or consulate.
Virgin Atlantic, like other airlines, is obliged to transmit Advance Passenger Information (API) about passengers prior to the departure of flights to the United States.
Specifically, there is a requirement for all passengers to provide their country of residence and (for non-US residents) details of their full address (street name and number, city, zip code and state) for the first night's accommodation in the US. Passengers travelling to the US continue to require a machine-readable passport or valid visa.
If you have booked accommodation with us as part of your holiday booking, then you do not need to contact Virgin Atlantic in advance of your flight, as we will provide them with this information. However if you have booked a flydrive holiday without accommodation or have booked your accommodation independently, then you will need to provide Virgin Atlantic with this information yourself at check in.
Please note this information is for Virgin Atlantic flights only, if you are travelling with any other airline you may be asked to provide your accommodation details upon arrival at check-in. This information will be shown on your hotel accommodation voucher which you will receive with your tickets, so please ensure you have this handy when checking in for your flight.
We would ask that all passengers continue to provide their valid travel documents and details of their full US destination address for US Immigration. There is no requirement for passengers to arrive at the airport any earlier than usual.
You can also find out more about API through the US Customs and Border Protection website by going to www.cbp.gov
Take a look at the Virgin Atlantic website here to get the most up to date information on all the questions you ever need to know about the luggage you can take. There’s plenty of other information such as what sports equipment you can carry, the sizes, weights and any restrictions.
If youre travelling with any other airline, then take a look a look at the airlines own website.
As health requirements change, we recommend that you consult your doctor well in advance of travel, for the latest advice.
Please contact the relevant Embassy or High Commission for up-to-date drug transportation rules.
When we receive your deposit we'll email you an invoice showing the details of your holiday and charges and enclosing a summary of your insurance policy (if you have taken ours).
If you agree these, the balance should be paid 12 weeks before departure. Bookings made 12 weeks or less to the departure date must be paid for at time of booking the reservation.
We accept payment by cheque, credit card and debit card.
Please note, these offers are subject to availability and may be withdrawn at anytime. Where dates are mentioned, offer applies to stays taken and completed between the dates stated.
Please note that proof of marriage is required in order to benefit from the honeymoon offers available at selected hotels.
You must, repeat must have proper travel insurance. Not all activities/excursions featured in our brochure are covered by a standard insurance policy. Please check your policy carefully to ensure that you are fully covered for all the activities/excursions in which you intend to participate. If your activity/excursion is not covered by your policy, it may be possible for you to pay an additional premium to extend your cover to include the activity/activities.
For those wishing to travel unaccompanied by a parent or guardian the minimum age is 18 years. However, some hotels and resorts do not allow under-21s in a room by themselves - please check at time of booking for details or call 0870 220 2788.