1.1 The Frequent Virgin Club (referred to as the 'Club') is a loyalty programme offered by Virgin Holidays Virgin Holidays Cruises, Virgin Holidays + HIP Hotels and Virgin Holidays Worldwide Journeys divisions of the Virgin Holidays Group only, for definition visit virginholidays.co.uk/who-are-we/our-family. Registered office is at COMPANY SECRETARIAT, THE OFFICE, MANOR ROYAL, CRAWLEY, WEST SUSSEX, RH10 9NU
1.2 These Terms and Conditions set out the relationship between the Club and individuals participating in the programme ('members') and should be read carefully before making any bookings. By making a booking with the club, you confirm that you have read and understood these Terms and Conditions and agree to them.
1.3 In these Terms and Conditions, 'we' means Virgin Holidays Limited and 'you' refers to members of the programme. 'Immediate family' refers only to those residing at the same address as the registered member.
1.4 'Membership' is per household. 'Household' is defined as all people registered as residing under the same address. Only household members over the age of 18 are eligible to be included in the household membership. Only 1 membership per household is permitted. Abuse of this will result in immediate termination of your membership. We reserve the right to request proof of residence at any time.
1.5 Virgin Holidays has the right to terminate the Frequent Virgin Club or to change any of the terms and conditions of participation and benefits/offers at any time, without notice.
1.6 Any changes to these terms and conditions will be published on our website, or can be obtained by contacting the club directly. Please ensure that you refer to the most current Terms and Conditions applicable, before making any booking with the club.
2.1 Membership is available to any UK household who has travelled with Virgin Holidays at least twice within the last four years with a cumulative holiday spend of £6,000 or more. Only bookings made directly with the Virgin Holidays division of the Virgin Holidays Group qualify towards membership, for definition visit virginholidays.co.uk/ourfamily. Virgin Holidays Cruises, Virgin Holidays + HIP Hotels and Worldwide Journeys bookings do not qualify towards membership qualification and the value of Tesco Clubcard vouchers used on the bookings do not qualify towards the cumulative spend.
2.2 After qualifying as a member the benefits will then apply to new direct bookings and cannot be applied to any existing booking.
2.3 Your membership of the Frequent Virgin Club will continue so long as you continue to book directly with Virgin Holidays, Virgin Holidays Cruises, Virgin Holidays + HIP Hotels and Virgin Holidays Worldwide Journeys at least twice in the last four years with a cumulative holiday spend of £6,000 or more. Only bookings made directly will qualify. Flydrive and flight only bookings do not qualify towards membership.
2.4 Membership is offered at the sole discretion of Virgin Holidays and we reserve the right to suspend or terminate any membership following the commission of misconduct which shall include, but not be limited to, (i) failure to comply with these Terms and Conditions, (ii) misuse of the services and/or benefits which are available to Members; (iii) the use of threatening, abusive or insulting language or behaving in a threatening or abusive or insulting manner when dealing with any Virgin staff members or staff members of participating companies.
2.5 All benefits/bonus offers/ discounts etc are only available to the household, when travelling on the same booking. Please refer to section 3, 4, 5 and 6 for details of restrictions on these benefits/offers.
2.6 All bookings must be made directly with Virgin Holidays. You must quote your Club membership number at the time of booking. Only one membership number can be used per eligible booking. Bookings made via Travel Agents or third parties will not be eligible for any of the Club benefits.
2.8 Frequent Virgin Club members can choose to apply either a 10% discount (please refer to section 3 and 4) or a 5% discount with v-room entry and one of the three benefits (please refer to section 5, 6, 7 and 8) on all new qualifying bookings.
2.9 Frequent Virgin Club discounts and benefits can only be booked directly through Virgin Holidays by telephone or a Virgin Holidays store. Discounts and benefits cannot be booked online. If bookings are made online, the discount cannot be subsequently added to the booking.
2.10 Bookings made via Travel Agents or third parties will not be eligible for any of the Club benefits.
The 10% Frequent Virgin Club Discount is available to Frequent Virgin Club members only and is only available on full price package holidays booked through Virgin Holidays, Virgin Holidays Worldwide Journeys and Virgin Holidays + HIP Hotels, with a minimum holiday spend of £1,500. Bookings must be made directly through Virgin Holidays by telephone or a Virgin Holidays store and is not applicable to online bookings. Bookings with Virgin Holidays Cruises are not eligible for the 10% discount, please see paragraph 5.19 for details on the discount available for these bookings.
3.2 The 10% discount is valid off the total holiday cost, excluding travel insurance, amendment/cancellation fees, fuel surcharges, taxes, fees, surcharges and price match guarantees.
3.3 Only the member and their immediate family, when travelling with the member, are eligible for the 10% discount. If friends/family are travelling on the same booking, only the holiday costs attributable to the member and their immediate family are eligible to receive discount.
3.4 Some special offer holidays and late deals are not eligible for discount, unless otherwise stated.
3.5 The 10% discount is not available on accommodation only bookings, flydrives, attraction tickets booked in resort, excursions booked in resort or wedding packages.
3.6 The 10% discount cannot be combined with any other offer, promotion or discount including, online booking discounts, Virgin Atlantic’s Flying Club, Virgin Money, Tesco Club Card offers/discounts or third party promotions and offers.
3.7 Any discount obtained cannot be used in full or part payment towards any deposit payment. Each passenger on the booking must pay the full deposit, as stipulated in the Terms & Conditions in the brochure your holiday is booked from (or on the website if applicable).
3.8 Should you amend your booking/cancel passengers off the booking, your discount will be amended to reflect the new holiday costing.
3.9 The member must be travelling on the booking. If the member subsequently cancels after the booking has been made, the discount will be removed and payment for any outstanding monies will be due.
3.10 The discount is strictly non transferable. Any abuse of these terms and conditions will result in your membership being terminated immediately.
3.11 We reserve the right to remove any discount from bookings that are not eligible. In such circumstances, payment for any outstanding monies will be due. In the event of non-payment, the booking will be cancelled and no refund will be given.
3.12 We reserve the right to change or discontinue the discount offered at any time, without notice to you.
3.13 The 10% discount is not available for bookings made with Virgin Holidays Cruises, instead a 5% discount is offered to Frequent Virgin Club members. Please see 5.19 for details.
4.1 In order to obtain the 10% discount, your holiday must be booked directly through Virgin Holidays by telephone or a Virgin Holidays store.
4.2 At the time of booking you must ensure you advise the Sales Consultant that you are a member of the Frequent Virgin Club and have your membership number ready as you will be required to quote this in order to receive your discount.
4.3 Discounts shown on your invoice will total your Frequent Virgin Club 10% discount.
Subject to the Conditions below, each eligible household membership is able to receive a 5% FVC discount, v-room entry and select one of the following benefits on their booking; Airport Car Parking or Overnight Airport Hotel Accommodation.
5.1 The 5% Frequent Virgin Club discount and benefits is available to Frequent Virgin Club members only and is only available on full price package holidays booked through Virgin Holidays, Virgin Holidays Worldwide Journeys and Virgin Holidays + HIP Hotels, with a minimum holiday spend of £1500, when booked directly through Virgin Holidays by telephone or a Virgin Holidays store. Bookings with Virgin Holidays Cruises are not eligible for the 5% discount and benefit offer, please see paragraph 5.19 for details on the discount available for these bookings.
5.2 The 5% discount is valid off the total holiday cost, excluding travel insurance, amendment/cancellation fees, fuel surcharges, taxes, fees, surcharges and price match guarantees.
5.3 Only one 5% discount and one benefit is available per eligible household. Benefits are available on full brochure priced package holidays.
5.4 Some special offer holidays and late deals are not eligible for discount, unless otherwise stated.
5.5 The 5% discount is not available on accommodation only bookings, flydrives, attraction tickets booked in resort, excursions booked in resort
5.6 The 5% discount and Benefits cannot be combined with any other offer, promotion or discount including, on line booking discounts, the Virgin Atlantic Frequent Flying Club, Virgin Money, Tesco Club Card offers/discounts or third party promotions and offers.
5.7 All benefits are subject to availability, Virgin Holidays standard Terms & Conditions as contained within the brochure you book from (or website if applicable) and any additional Terms & Conditions from the relevant benefit provider, as stated below.
5.8 Benefits are only available to eligible Club members and are available on new direct bookings made after the Membership start date. The booking which qualifies entry into the Club does not qualify for a Benefit to be added.
5.9 Free benefits have no equivalent cash value and are non transferable.
5.10 Benefits have no equivalent cash value and are non transferable.
5.11 In the unlikely event that any of the benefits are unavailable, Virgin Holidays reserves the right to substitute any of the offers, with an offer of equivalent value.
5.12 Virgin Holidays reserves the right to withdraw any of these benefits at any time without notice.
5.13 Any discount obtained cannot be used in full or part payment towards any deposit payment. Each passenger on the booking must pay the full deposit, as stipulated in the Terms & Conditions in the brochure your holiday is booked from (or on the website if applicable).
5.14 Should you amend your booking/cancel passengers off the booking, your discount will be amended to reflect the new holiday costing.
5.15 The member must be travelling on the booking. If the member subsequently cancels after the booking has been made, the discount will be removed and payment for any outstanding monies will be due.
5.16 The discount is strictly non transferable. Any abuse of these terms and conditions will result in your membership being terminated immediately.
5.17 We reserve the right to remove any discount from bookings that are not eligible. In such circumstances, payment for any outstanding monies will be due. In the event of non-payment, the booking will be cancelled and no refund will be given.
5.18 We reserve the right to change or discontinue the discount offered at any time, without notice to you.
5.19 When booking with Virgin Holidays Cruises a 5% discount is available to Frequent Virgin Club members. The 5% applies to new direct bookings made by telephone with a minimum spend of £1,500 per booking. The discount applies to package prices only (Cruise & Stay or Fly/Cruise) and excludes bookings made with Cunard Cruise Line. Discounts apply to the total holiday cost, excluding amendment/cancellation fees, APD, fuel surcharges, taxes, port charges, travel insurance, or any price match guarantee. Bookings must be made directly with Virgin Holidays Cruises and cannot be combined with any other discount, offer or promotion, including online discounts, Virgin Atlantic Flying Club and Tesco Clubcard. It is your responsibility at the time of booking, to advise the sales consultant that you are a member of the Frequent Virgin Club and to provide your membership number to obtain the discount.
In addition to the above, the following terms and conditions are applicable to the benefit you select.
The v-room is a lounge facility exclusive to Virgin Holidays customers available only on flights from Gatwick North Terminal (25 Jan ’17) and Manchester Airport in line with Virgin Atlantics flying program. Maximum stay 3 hours prior to scheduled flight departure. Free of charge v-room entry is applicable when booked or added to an existing FVC Virgin Holidays package subject to availability.
6.1 In order to obtain the 5% discount and benefits, your holiday must be booked directly through Virgin Holidays by telephone or a Virgin Holidays store.
6.2 At the time of booking you must ensure you advise the Holiday Advisor that you are a member of the Frequent Virgin Club and have your membership number ready as you will be required to quote this in order to receive your discount.
6.3 At the time of booking, you will be asked which benefit you wish to book. A voucher will then be sent to you along with information on how to book your benefit. The voucher is not confirmation of your booking, only confirmation of your eligibility for the benefit. At the time of booking you should also request your free v-room pass for departures from Gatwick or Manchester.
6.4 It is your responsibility to book your benefit with the benefit provider. Details of how to make your booking will be sent with your voucher.
6.5 A benefit is not considered to be confirmed, until written confirmation of the benefit has been issued to you by the benefit provider.
6.6 You will be required to produce this confirmation to the supplier when obtaining your benefit. Failure to do so may result in you being charged for the benefit.
6.7 Please remember that all benefits are subject to availability and we strongly recommend that you confirm your benefit as soon as possible so as to avoid any disappointment.
6.8 Once you have booked your benefit, you may change the type of benefit once, by calling 0844 557 3895. Changes cannot be made inside 28 days of your departure date. If changing your benefit, it remains your responsibility to book your new benefit with the relevant benefit provider. We will cancel your original benefit with the original supplier on your behalf.
6.9 We cannot accept responsibility for any loss suffered by your failure to confirm your benefit with the relevant benefit provider.
6.10 Should you cancel your booking prior to departure, your offer will also be cancelled.
7.1 We have teamed all with hotels all over the world to offer special benefits/discounts to Frequent Virgin Club members. Friendly hotel benefits are only available at selected hotels.
7.2 Frequent Virgin Friendly hotel benefits are combinable with Virgin Favourites hotel benefits.
7.3 Unless otherwise stated, all room upgrades are subject to availability upon arrival in resort and are for an upgrade to the next room category only.
7.4 We do not feature all room categories in our brochures. For example, whilst our brochure may only state Standard and Ocean View rooms, it may be the case that the next room category up from the Standard room is a Garden view room.
7.5 Room upgrades are subject to occupancy restrictions. If the room upgrade will not accommodate your party, no upgrade will be given.
7.6 Where complimentary gifts are stated (i.e. fruit in room, bottle of wine, etc) the hotelier reserves the right to substitute such gifts with gifts of equivalent value.
7.7 You will be required to produce your membership card upon check in at the hotel. You will also be required to produce your membership card and when you take advantage of the facilities/amenities where discounts are offered (for example restaurants, spas etc)
7.8 You will not receive any of the stated benefits if you fail to produce your membership card.
7.9 Replacement membership cards can be obtained from the club upon request. Replacement cards will take approximately 6 weeks to process. Please allow enough time for receipt of any replacement cards before going on holiday.
8.1 As part of your membership you will receive communications which are integral to the club, such as your membership pack and important information on programme updates and developments.
8.2 On occasions the Virgin Holidays Family may contact you with details of special offers, news and information. If you do not wish to hear from us please email us at updatecustomerdetails@virginholidays.com and provide the following information: Full name, address including postcode, email address and request details.