Virgin Holidays Full Terms & conditions

Privacy Policy

General information

We are Virgin Holidays, a member of the Virgin Travel Group, which includes Virgin Holidays, Virgin Atlantic Airways Limited and Virgin Cargo.

Here at Virgin Holidays, we are committed to protecting your privacy on line, as highly as we would with your customer information in any of our systems.

We will not share your personal information for marketing or any other purposes without your consent unless where required by law. We will always respect your privacy and any personal communication between you and ourselves. We will always comply with any data protection legislation currently in force. We collect information about visitors to our website for general reporting, to improve future content and to help recognise and service a potential booking.

By using our website, you consent to the collection and use of this information by Virgin Holidays. This Privacy Policy sets out what information we collect, how we collect it, and what we do with it. Our Privacy Policy applies to you and the latest version is available on our website. In all your dealings with us you must ensure that others you represent are aware of the content of our Privacy Policy and consent to you acting on their behalf.

Information we may collect about you

We may collect information about you from a variety of sources.

We collect information from you:

• when you make a booking or use our websites, including Virgin Atlantic Flight+Hotel, Hotel or Car Hire booking on https://travelplus.virginatlantic.comwebsite;
• to manage your booking; we may need to collect and process sensitive personal data about yourself and others such as medical conditions, disabilities and special requirements.
• when you request a brochure from us;
• when signing up to email updates;
• when you enter competitions, promotions or respond to surveys;
• when you use our website, your information (including personal data) may be collected as you fill in the required fields. If you do not complete your booking or transaction we may contact you to offer our assistance in case you are experiencing difficulties with our website. This is an optional service and you can choose to opt-out from receiving our communications at any time, by asking us not to contact you.
• when you contact us for any purpose;
• when you call our Customer Centre; telephone calls may be recorded and monitored for the purposes of improving customer service, quality assurance, training, security and general business purposes.
• when you apply for a job with Virgin Holidays.

Information we collect from other sources:

In order to keep our customers information up to date as much as possible and the offers we make as relevant as possible, we may supplement it with information from other sources.

How we use your Information

The purposes for which your personal information and the personal information of others on your booking may be processed include:

• to carry out our obligations to you arising out of any contracts entered into between you and us, or between you and a third party supplier;
• when making a booking, to perform any of the following activities: accounting, billing and audit, credit or other payment card verification, immigration and customs control, security and general administration;
• to communicate with you regarding your booking or any other activity;
• to contact you with administrative or service messages, even where you have told us you do not wish to receive direct marketing;
• for direct marketing (please refer to the Marketing section below)
• for customer profiling, research, analysis and activities including data matching within the Virgin Travel Group or with other sources who may have your consent to share your personal information with us;
• to ensure that the content from our websites  are presented in the effective manner for you and for your device;
• to allow you to participate in interactive features of our service, when you choose to do so;
• for accounting and audit purposes, as well as system testing, development and maintenance;
• to notify you about changes to our service;
• to monitor and improve the quality of our service and products;
• for managing complaints or disputes;
• for the prevention and detection of crime;
• for debt collection or credit vetting
• processing or disclosure of your information outside the UK / EEA, where required;

If you have provided us with sensitive personal data, you are giving your explicit consent for Virgin Holidays to collect, process, disclose, transfer or store it so we can fulfil your requirements. Your sensitive personal data will not be disclosed to third parties (except to the extent and the purpose that Virgin Holidays may be required to do so by law, enactment, safety reason, or for the fulfilment of this contract between us in order to satisfy your requirements). If we cannot pass this information to the relevant suppliers, whether in the EEA or not, we cannot provide your booking. In making this booking, you consent to this information being passed on to the relevant persons. You are responsible for ensuring that other members of your party are aware of our privacy policy.

Virgin Travel Group may collate and link together the personal information that is has collected from you with any information that it has collected about you from any other sources.

Information Sharing

In order to process your booking and to ensure that your travel arrangements run smoothly and meet your requirements. We must pass the information on to the relevant suppliers of your travel arrangements such as airlines, hotels, transport companies etc. The information may also be provided to security or credit checking companies, public authorities such as customs/immigration if required by them, or as required by law. Additionally, where your holiday is outside the European Economic Area (EEA), controls on data protection in your destination may not be as strong as the legal requirements in this country.

Many airlines are now required by law to give US Customs and other border control agencies access to certain passenger information. Accordingly, any such Advance Passenger Information - including sensitive personal information - that the Virgin Travel Group holds about you and your travel arrangements may be disclosed to those agencies in the countries to which you are travelling. You understand and accept that if your information is disclosed to third parties outside the European Economic Area (the European Union plus, Iceland, Norway and Liechtenstein), those third parties may reside in territories which may not have suitable data protection provisions in place, but every effort will be made to ensure that your information is processed only for the purpose set out above, and for no other purposes.

Certain travel and reservation information may also be transferred between the European Union and the United States in order to help US authorities prevent and combat terrorism and other serious transnational crimes. 
 

Your information (including sensitive personal data) may be processed by a third party that we have engaged to carry out work on our behalf, called a data processor. Our data processors are carefully selected and screened to ensure the protection of your security and privacy and they are only permitted to use the information in accordance with our instructions.

We may also share your information with companies in the Virgin group for business purposes.

The Virgin Travel Group may also process and share your personal information with any relevant third party for the prevention and detection and investigation of crime.  Virgin Holidays may share your personal information with credit reference and fraud prevention agencies, with the Virgin Travel Group and with other companies within the Virgin Group for the use in credit decisions, credit risk reduction, fraud detection and prevention and for the prevention and detection of any form of security risk or crime.

Your information may be disclosed to any successors of our business, in the event of a re-organisation, merger or sale, for them to use for the purposes as set out in this Privacy policy.

Direct Marketing Material

Your personal information may be used by us and the Virgin Travel Group to contact you by post, phone (including via an automated dialling system), e-mail or electronic messaging services with information about products and services (including discounts and special offers) we think will be of interest to you. We may also use your information to keep you up to date about special offers and promotions via social media.

We may also send you such information about other companies' products and services (such as other members of the Virgin Travel Group, other Virgin companies or our partners / suppliers), that may be of interest to you.

By making a Virgin Atlantic Flight+Hotel, Hotel or Car Hire enquiry or booking on  https://travelplus.virginatlantic.com website you agree that Virgin Holidays may pass your personal information to Virgin Atlantic Airways to administer the relevant services to you, carry out statistical analysis, market research and to enable them to contact you about future Flight+Hotel and Virgin Atlantic products and offers.

We will try to ensure that customers do not receive duplicate communications even if you have given your consent to marketing to more than one Virgin company.

If you want to change the consents you have given to Virgin Holidays, you can do this at any time by contacting us directly at either of the following:

• By Email to:updatecustomerdetails@virginholidays.com
• By Post to: Customer Services, Virgin Holidays Ltd, The VHQ 
  Fleming Way, Crawley, West Sussex, RH10 9DF
• By Phone on: 0344 557 4002

Whichever way you contact us, Please provide the following information:

• Full Name - Title, First name + Surname
• Full address including postcode
• Full email address
• Request details

We will endeavour to update your record as soon as we possibly can. Of course, if you tell us that you do not wish to receive marketing, you may still receive transactional and service based communications confirming and servicing any bookings you make with us.

You have the right to ask us for a copy of your information (data subject access request) for which we may charge a fee. Any request should be addressed to Customer Services, Virgin Holidays Ltd, The VHQ, Fleming Way, Crawley, West Sussex, RH10 9DF

If you believe that any of your personal information that is held or being processed by us is incorrect then please write to us immediately as we cannot be responsible for any problems that may arise due to inaccurate information that you have provided us with.

We cannot accept responsibility for any issues concerning your data collected by websites that are not directly under our control. Please also be aware that individual organisations operate their own policies regarding the use and sale of personal information and the use of cookies. If you have a concern regarding the way your personal information will be used on other sites then you are advised to read the relevant privacy statement.

What are cookies and do we use them?

A cookie is a text-only string of information that a website transfers to the cookie file of the browser on your computer's hard disk so that the website can remember who you are.

A cookie will typically contain the name of the domain from which the cookie has come, the "lifetime" of the cookie, and a value, usually a randomly generated unique number.

For more information on cookies and how they are used on the Virgin Holidays website, please click here or for the https://travelplus.virginatlantic.com websiteplease click here

Links to other websites and their security and privacy policies

In our website we also provide links to other websites for your convenience and information. Please be aware that these sites may have different security and privacy policies and we have no control over and take no responsibility for any information submitted to these sites.

We hope that you enjoy using our website, safe in the knowledge that we are committed to protecting your privacy.

£1,000 Holiday Voucher Prize Draw

Online Terms and Conditions

These terms and conditions prevail in the event of any conflict or inconsistency with any other communications, including advertising or promotional materials. Entry/claim instructions are deemed to form part of the terms and conditions and by participating all claimants will be deemed to have accepted and be bound by the terms and conditions. Please retain a copy for your information.

Promoter: Virgin Holidays Ltd, Company Secretariat, The VHQ, Fleming Way, Crawley, West Sussex, RH10 9DF

1. Eligibility: The promotion is open to all UK residents (England, Scotland, Wales and Northern Ireland) aged 18 or over, excluding employees of Virgin Holidays Limited (the “Promoter”), their immediate family members and anyone professionally connected with this promotion.

2. Promotional Period: Opening and closing time of promotion - 8th April 2017 - 11th June 2017 - received outside of this time frame will not be accepted.

3. Entry Instructions: To have one entry in the prize draw, customers will be asked to fill in their name, email and phone number on an iPad in store.

4. There is a maximum of 1 entry per person across the Promotional Period.  

5. The prize: There will be 1 prize overall. The winner will receive £1,000 worth of Virgin Holidays vouchers. Virgin Holidays terms and conditions apply, see virginholidays.co.uk/important/terms-and-conditions

6. Prize selection and fulfilment: The draw will occur within 30 days of final closing date. The winner will be selected at random from all entries made, via a verifiable computer system producing random results. The winner will be contacted by either phone or email and will be required to supply a registered address to receive the vouchers. If the winner is not contactable or fails to respond to initial winner notification within 14 days from the date of the initial notification, the prize may be reallocated by the Promoter to a reserve winner selected in the same manner. The vouchers will be posted within 30 days after the winner has been contacted.  

7. General: The prize is non-transferable and there is no cash alternative in whole or in part. The Promoter reserves the right to substitute the prize of equal or greater value in the event of unavailability due to circumstances beyond the Promoter’s control.

8. In the event of circumstances outside the reasonable control of the Promoter, or otherwise where fraud, abuse, and/ or an error (human or computer) affects or could affect the proper operation of this promotion or the awarding of prizes, and only where circumstances make this unavoidable, the Promoter reserves the right to cancel or amend the promotion or these terms and conditions, at any stage, but will always endeavour to minimize the effect to participants in order to avoid undue disappointment.

9. The Promoter does not assume any responsibility or liability for communications line failure, regardless of cause, with regards to notification of any winner.

10. The Promoter reserves the right to verify all entries including, but not limited to, asking for address and identity details (which they must provide within 14 days); to refuse to award a prize or withdraw prize entitlement and/or refuse further participation in the promotion and disqualify the participant where there are reasonable grounds to believe there has been a breach of these terms and conditions or any instructions forming part of this promotion’s entry requirements. Or otherwise where a participant has gained unfair advantage in participating in the promotion or won using fraudulent means.

11. The decision of the Promoter regarding any aspect of the promotion is final and binding.

12. Personal data collected in the course of this promotion will be used for administering the promotion only and destroyed thereafter unless opted in to be contacted outside of the promotion.

13. The winner may be required to take part in publicity with no recompense, this will include the provision of their full name and county for the winners list. The full name and county of the winner will be available by writing to BD Network, Tea Building, 56 Shoreditch High St., London, E1 6PQ within 3 months of the closing date, enclosing a stamped addressed envelope.

14. The Promoter and its associated agencies and companies will not be liable for any loss (including, without limitation, indirect, special or consequential loss or loss of profits), expense or damage which is suffered or sustained (whether or not arising from any person’s negligence) in connection with this promotion or accepting or using the prize, except for any liability which cannot be excluded by law (including personal injury, death and fraud) in which case that liability is limited to the minimum allowable by law.

15. Any question concerning the legal interpretation of these terms and conditions will be based on English law and the Courts of England and Wales will have exclusive jurisdiction.